This policy document provides information about procedures and regulations at ATMU and at ATMU satellite centers, either formally adopted or developed as a matter of practice and precedent. ATMU personnel use this document as a set of guidelines when taking or recommending courses of action. All policies, procedures and regulations discussed in this document are subject to change following normal school procedures.
- Conflict of Interest
All possible conflicts of interest in academic decisions must be scrupulously avoided. It is the responsibility of faculty, staff, and students to recognize and declare conflicts of interest when they arise.
It is the responsibility of ATMU Provost – as well as all faculty and staff responsible for program administration – to ensure that conflicts of interest are avoided in making academic decisions. Conflict of interest may arise in the following situations, among others: teaching or supervising family members or relatives; teaching or supervising persons with whom one has a personal or professional relationship; teaching or supervising someone involved in a dispute; teaching or supervising persons from whom one is receiving gifts or favorable treatment; teaching or supervising persons with whom one has close research relationships or shared financial interests.
Part I – Student Code of Ethics
(i) Responsibilities of students
Every student shall:
a. Obey the laws of his/her nation and the nation where he/she is studying.
b. Obey the rules and regulations of ATMU overall and specifically, its satellite centers.
c. Cooperate with the ATMU center authorities in all facility-related matters, whether personal or on behalf of others, including providing information and evidence.
d. Carry his/her student identification card (ID) always; showing his/her ID card when requested b authorized center personnel
e. Attend all teaching & learning sessions, except with the prior excused permission of the subject teacher
- Sit for examinations, unless prevented from doing or with the prior excused permission of the subject teacher. g. Be responsible for safeguarding and ensuring the safety of the property of the ATMU center including any equipment used by him/her.
a. No student is permitted to be involved in any activity or activities or conduct which may damage or harm the interests, harmony, or good name of the ATMU centers or its faculty, staff, students, or officers.
b. No student is permitted to use any lecture, tutorial or teaching materials provided to him/her by the centers for unauthorized publication, distribution, or dissemination, whether for payment or otherwise.
c. No student may plagiarize the intellectual property of others, including data, ideas, publications and inventions.
d. No student may cheat or attempt to cheat or act in a manner that can be interpreted as cheating or attempting to cheat in an examination or any other aspect of a course.
e. No student or group of students may organize, conduct, or participate in any non-ATMU sponsored or approved activity in the name of the center without permission or written instructions to do so from the center
f. No student or group of students may promote, manage, or assist in the collection of money or contributions in the name of center without permission or written instruction to do so from the center.
g. No student or group of students may make any statement to the media in the name of the university or center without the written permission of an authorized representative of the center.
(iii) Breach of Code
A student who violates any part of the Code is said to have committed a breach of conduct.
Part II – Procedures for Handling Student Disciplinary Cases
(i) A student who has been accused of committing a breach of the Code under any of the rules of the center and is found guilty can be subjected to the imposition of any one or more of the following penalties:
(a) Oral Warning
(b) Written Reprimand
(d) Exclusion from any specified programs, services, activities, or events of the University
(e) Suspension from membership of the University for a specified period
(f) Payment of compensation or damages for any damage to property and University facilities or any third- party claimant
(g) Nullification of examination results or any part of the examination results
(h) Expulsion from the University
- Investigation of Misconduct
Every report of wrongdoing shall be investigated. An Investigation Committee shall decide whether there has been a violation of the Code of Conduct and if so, the severity of the violation and the appropriate disciplinary action to be taken.
Serious offenses include academic dishonesty, fraud, plagiarism, any activity that adversely affects the good name of the university of the center as well as involvement in criminal activities.
If the Investigation Committee makes an initial determination that a student has violated one or more of the provisions of the Code of Conduct, it will notify the student of the violation and request that the student provide a written explanation to be received not less than 7 days from the date of notification.
If the student pleads not guilty and his/her explanation is accepted, no disciplinary action will be taken against the student and the matter will be officially closed.
If the student pleads guilty and his/her explanation is accepted, the Investigation Committee shall then take the appropriate disciplinary action.
If the student pleads not guilty and his/her explanation is not accepted by the Investigation Committee, the student shall be requested to appear before the Disciplinary Committee within a period of not less than 14 days from the date of notification.
A student who does not provide a written explanation for an alleged violation of the Code of Conduct within 7 days of the date of notification will be automatically suspended.
Similarly, a student who does not appear before the Disciplinary Committee within a period of14 days from the date of notification will be automatically suspended.
Disciplinary Committee hearings may be conducted in person, via video conference or via telephone conference call.
The Provost reserves the right to make exceptions to these student-response deadlines based on special or extenuating circumstances and to make the final determination as to whether the hearing will be conducted in person, via video conference, or via telephone conference call.
5. Disciplinary proceeding:
(a) If the student pleads not guilty and the Disciplinary Committee finds that there is sufficient cause to proceed with the disciplinary matter, the student shall be asked to provide evidence to support his/her not guilty plea. The student may call witnesses or present document(s) or other materials in his/her defense. The Disciplinary Committee can question the student or any of the witnesses and examine any document(s) or materials. The student has the right to review all documents presented to the Disciplinary Committee related to his case and to cross-examine any of the witnesses.
(b) If the student pleads guilty, the Disciplinary Committee shall allow the student to make a statement explaining his/her actions and/or to apologize for his/her actions, before imposing disciplinary action against the student.
If the Disciplinary Committee also imposes the punishment of payment of compensation and/or damages to the University, the center or a third party, the amount of compensation will be fair and reasonable taking into account all costs related to the case, both direct and indirect.
A student who is not satisfied with the decision of the Disciplinary Committee can submit a written appeal. The student’s appeal must state the grounds of appeal and be submitted to the ATMU President for consideration by the University Board. The student’s appeal must be submitted within 14 days from the date of notification of the decision of the Disciplinary Committee. The decision of the Board of Directors shall be final and is non-appealable.
The Disciplinary Committee, with the consent of the President, may delegate its authority to any officer or member of staff of the University to deal with any disciplinary offense.
It is important to note that a student’s decision to appeal the decision and punishment of the Disciplinary Committee does not constitute grounds for the temporary suspension of any disciplinary action, penalty or fine imposed by the Committee.
Fines shall be paid to the Financial Controller who shall then make payment to the third party, if applicable.
Any document(s) or other materials submitted before the Disciplinary Committee during disciplinary proceedings shall be kept in the care of the University until such proceedings are completed or until the deadline for appeal has passed.
The Disciplinary Committee shall make written notes of all disciplinary proceedings before it. However, for the purposes of record keeping these notes do not need to be verbatim.